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Constitution
1. CONSTITUTION
1.1 The name of the association/organisation shall be called the “Salisbury City FC Supporters Club”.
2. OBJECTIVES AND PURPOSES OF THE SUPPORTERS CLUB
2.1 To offer financial input to Salisbury City FC (SCFC), strictly from within the Supporters Club.
2.2 To promote the interest of supporters.
2.3 To introduce and develop the interest of the Club and to encourage future membership.
2.4 To organise, when viable, trips to football matches involving SCFC.
2.5 To assist in the organising of competitions, social functions and fund raising events to support SCFC and the Supporters Club
2.6 To encourage social activity between supporters of other football clubs.
2.7 To make the Supporters Club open to all persons regardless of colour, creed, sexual orientation or disability.
2.8 To enable the community to benefit, wherever possible, from the activities of the Supporters Club.
2.9 To do all things that may be deemed necessary to facilitate the objectives of the Supporters Club.
3. MEMBERSHIP
3.1 There will be one category of membership, namely individual (note this is to be amended Season 2011/12).
3.2 The membership year shall commence on 1st September annually.
3.3 The Annual General Meeting (AGM) will be held by the month of July each year.
3.4 Membership fees will be set by the committee for adoption at each AGM.
3.5 Every candidate seeking membership of the Supporters Club will complete an application form which will be submitted to the committee for consideration. Such a committee will have absolute discretion for its acceptance and the issue of membership card and copy of the constitution.
3.6 No application will be approved unless acceptance of the rules is given and current membership fees are duly paid.
3.7 In the event of any member making payment for an excursion fare or the like and failing to appear any reimbursement sought will be at the discretion of the Supporters Club committee or a nominee of the committee.
3.8 The Supporters Club committee shall have the power to reprimand, suspend or expel any member who shall infringe the rules or whose conduct shall,in the opinion, render him/her unfit for membership of the Supporters Club.
3.9 Should payment be made by cheque and for any reason is dishonoured upon eventual presentation, the member involved will be liable to any administration costs involved,
4. COMMITTEE AND OFFICERS
4.1 An Executive Committee consisting of a Chairman, Secretary and Treasurer and at least 3 other persons shall be formed and elected annually. Nominations for election to the committee, proposed and seconded in writing, must be submitted to the Secretary not less than 14 days prior to each publicised AGM.
4.2 The committee shall have the authority to co-opt additional members as appropriate.
4.3 The committee may invite lay-persons to attend its meetings as either an observer or in an advisory capacity, this procedure is without voting powers.
4.4 Any committee member who fails to attend three consecutive meetings without reasonable explanation will be deemed as having resigned from the body.
4.5 The committee shall meet as and when necessary to discuss Supporters Club business.
5. QUORUM
5.1 The quorum at Supporters Club committee meetings shall be not less than 3 people.
5.2 The quorum at AGM of the Supporters Club shall be not less than 30 members or 25% of the membership, whichever is the smallest, this include sitting members of the committee.
6. ANNUAL GENERAL MEETING (AGM)
6.1 The AGM shall take place at a given by July of each year.
6.2 The Executive Committee shall give at least 14 days clear notice of any annual, extraordinary or general meeting.
6.3 Each full paid up member shall have one vote at an AGM by show of hands or by private recorded vote. In the event of a tie the Chairperson will have the casting vote.
6.4 To approve and sanction the appointment of the Supporters Club committee.
6.5 To receive, review and if approved, the adoption of the annual report and statement of the Supporters Club accounts for the proceeding year.
6.6 To deal with any special matters raised by the membership, subject to notification, or at the discretion of the Chairperson.
6.7 To appoint independent auditors as appropriate o ratify acts undertaken by the Supporters Club and committee in the proceeding year.
7. FINANCE
7.1 The Treasurer shall at all times ensure that proper records are kept of all transactions connected with Supporters Club activities.
7.2 A bank account with a recognised, regulated institution shall be opened and all monies received shall be paid into such an account. All cheques drawn shall bear the signature and one other authorised Supporters Club committee member.
7.3 Accounts of the Supporters Club shall be prepared annually.
7.4 No money or property of the Supporters Club or any gain arising from the carrying out of its activities shall be applied, otherwise than in accordance with the approved and valid constitution.
8. OTHER
8.1 The Salisbury City FC Supporters Club can be referred to in matters above as Supporters Club.
8.2 The Supporters Club and its elected committee shall at all times adhere to the constitution and rules as approved by each AGM. Any amendment thereto shall be adopted or repealed by the majority vote of members present at an extra-ordinary or AGM.
8.3 Any personal data including, but not limited to, membership details, must not be freely available. The said details must only be held by the person responsible for membership and not made available to ANY other party (Data Protection Act).
8.4 A resolution for the alteration of the rules must be received by the Secretary at least 14 clear days prior to a meeting taking place. Any such notice or request shall be given in writing to the secretary who will circulate the proposed alterations.
8.5 A full copy of the constitution will be made available by the secretary to members upon receipt of any such request.
8.6 Full voting rights of each member will apply once the application has been finalised. No member may use the name, style or title of the Supporters Club without committee authority.
8.7 In the event of a ‘winding-up’ order being necessary, all monies, assets or other securities of the Supporters Club shall be disposed of in conjunction with the wishes of a simple majority of the membership present at the extra-ordinary general meeting called for the purpose.
Dated: September 2008
